according to GDPR
Name and Address of the Controller
The controller, as defined by the General Data Protection Regulation (GDPR) and other national data protection laws of the member states, as well as other data protection regulations, is:
Name and Address of the Data Protection Officer
According to Article 37 of the GDPR, it is not necessary for GEPROG to appoint a data protection officer. The contact person remains the one mentioned under "Name and Address of the Controller".
General Information on Data Processing
Scope of processing personal data
We generally process personal data of our users only to the extent necessary for providing a functioning website and our content and services. The processing of personal data of our users regularly occurs only with the user’s consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons, and the processing of data is permitted by legal regulations.
Legal basis for processing personal data
If we obtain consent for processing personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis. When processing personal data necessary for the performance of a contract to which the data subject is a party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations required for carrying out pre-contractual measures.
If processing personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6(1)(c) GDPR serves as the legal basis. In cases where the processing of personal data is necessary to protect vital interests of the data subject or another natural person, Article 6(1)(d) GDPR serves as the legal basis.
If processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, and if the interests, fundamental rights, and freedoms of the data subject do not override the former interests, Article 6(1)(f) GDPR serves as the legal basis for processing.
Data erasure and storage duration
Personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if provided for by the European or national legislator in Union regulations, laws, or other provisions to which the controller is subject. Blocking or deletion of data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.
Providing the Website and Creating Log Files
Description and scope of data processing
When our website is accessed, our system automatically records data and information from the computer system of the calling computer.
The following data is collected:
- Information about the browser type and version used
- The user's operating system
- The internet service provider of the user
- The IP address of the user
- Date and time of access
- Websites from which the user's system reaches our website
- Websites that are accessed by the user's system via our website
The data is also stored in the log files of our system. Storage of this data together with other personal data of the user does not take place.
Legal basis for data processing
The legal basis for the temporary storage of data and log files is Article 6(1)(f) GDPR.
Purpose of data processing
The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
The storage in log files is done to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems.
In these purposes, our legitimate interest in data processing pursuant to Article 6(1)(f) GDPR also lies.
Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. In the case of collecting data for providing the website, this is the case when the respective session is ended.
In the case of storing data in log files, this is the case after seven days at the latest. Further storage is possible. In this case, the IP addresses of the users are deleted or anonymized, so that an assignment of the calling client is no longer possible.
Objection and removal option
The collection of data for the provision of the website and the storage of data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user.
Description and scope of data processing
Contact can be made via the provided email address. In this case, the personal data of the user transmitted with the email will be stored. By sending an email to us, you consent to the necessary processing of your data.
There is no disclosure of the data to third parties in this context. The data is used exclusively for processing the conversation.
Legal basis for data processing
The legal basis for processing data transmitted in the course of sending an email is Article 6(1)(f) GDPR. If the email contact aims to conclude a contract, the additional legal basis for processing is Article 6(1)(b) GDPR.
Purpose of data processing
The processing of personal data serves solely to process the contact. In the case of contacting us by email, this also constitutes the necessary legitimate interest in processing the data.
Duration of storage
The data will be deleted as soon as it is no longer necessary for the purpose of its collection. For personal data sent by email, this is the case when the respective conversation with the user is finished. The conversation is deemed finished when it can be inferred from the circumstances that the matter in question has been finally clarified.
Objection and removal option
The user has the possibility to revoke their consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.
The revocation can be made by email to info(at)geprog.com.
All personal data stored in the course of contacting will be deleted in this case.
Rights of the Data Subject
The following list includes all rights of data subjects under the GDPR. Rights that are not relevant for your own website do not have to be mentioned. In this respect, the list can be shortened.
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
Right to information
You may request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you can request the following information from the controller:
- the purposes for which the personal data are processed;
- the categories of personal data that are processed;
- the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
- the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period;
- the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
- the existence of the right to lodge a complaint with a supervisory authority;
- any available information as to the source of the data if the personal data are not collected from the data subject;
- the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you are transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer
Right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification without undue delay.
Right to restriction of processing
Under the following conditions, you may request the restriction of the processing of personal data concerning you:
- if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
- the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
- the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims; or
- if you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds
Where processing of the personal data concerning you has been restricted, such data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
Right to erasure
Obligation to erasure
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
- The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
- You revoke your consent, on which the processing was based according to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR, and there is no other legal basis for the processing.
- You object to the processing according to Art. 21 para. 1 GDPR, and there are no overriding legitimate grounds for the processing, or you object to the processing according to Art. 21 para. 2 GDPR.
- The personal data concerning you has been processed unlawfully.
- The deletion of the personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
- The personal data concerning you has been collected in relation to the offer of information society services referred to in Article 8 para. 1 GDPR.
Information to third parties
Where the controller has made the personal data concerning you public and is obliged pursuant to Art. 17 (1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data
The right to erasure shall not apply to the extent that processing is necessary
- the processing is based on consent pursuant to Article 6(1)(a) GDPR or Article 9(2)(a) GDPR or on a contract pursuant to Article 6(1)(b) GDPR and
- the processing is carried out using automated procedures.
Right to be informed
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort
You have the right vis-à-vis the controller to be informed about these recipients
Right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where
- for the exercise of the right to freedom of expression and information;
- to fulfill a legal obligation that requires processing under the law of the Union or the Member States to which the controller is subject, or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
- for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3) GDPR;
- for purposes of archiving in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
- for the establishment, exercise, or defense of legal claims.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. Freedoms and rights of other persons must not be affected by this.
The right to data portability shall not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.
You have the possibility, in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to exercise your right to object by automated means using technical specifications
Right to withdraw the data protection consent declaration.
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal
Automated decision in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision
- is necessary for the conclusion or performance of a contract between you and the controller;
- is permissible due to legal provisions of the Union or the Member States to which the controller is subject and these legal provisions contain adequate measures to safeguard your rights and freedoms as well as your legitimate interests; or
- is carried out with your explicit consent.
However, these decisions must not be based on special categories of personal data referred to in Article 9(1) GDPR, unless point (a) or (g) of Article 9(2) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place
In the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision
Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, especially in the Member State of your habitual residence, your place of work, or the place of the alleged infringement, if you believe that the processing of personal data concerning you violates the GDPR.
The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.